Privacy Statement SharpMinds
Introduction
SharpMinds takes your privacy very seriously and will process and use information about you (the data subject) in a secure manner. In this Privacy Statement, we explain which data we process and for what purpose. Additionally, you can read about your rights concerning our processing of your personal data. We recommend that you read this Privacy Statement carefully.
Who is SharpMinds?
SharpMinds is part of the private limited company Next Level Group BV, headquartered at Nijverheidsweg-Noord 68 b (3812 PM) Amersfoort, registered with the Chamber of Commerce under number 17030447.
When Next Level Group – or one of its subsidiaries that independently processes personal data – processes your personal data, it acts as the data controller.
Next Level Group has appointed a Data Protection Officer, who can be reached at ictmanagers@sharpminds.com.
How does SharpMinds use your data?
Below is an overview of the purposes for which SharpMinds processes personal data about you. It specifies which data SharpMinds uses for each specific purpose, the legal basis for processing this data, and how long SharpMinds retains the data. To keep things clear, we have grouped everything by data flow type.
Service Provision, Customer Management, and Financial Administration
| Purpose | Data | Legal Basis | Involved Interest | Retention Period |
|---|---|---|---|---|
| Invoicing | Company name, Invoice address, Bank details (Bank name/IBAN/BIC) | Legal obligation | N/A | As long as necessary for this purpose |
| Creating and sharing work profiles | Name, Address, Email address, Data required to provide the service | Contract performance | N/A | As long as necessary for this purpose |
| CRM | Name, Email address, Phone number | Legitimate interest | Commercial interest | As long as necessary for this purpose |
| Job application | Name, Email address, Phone number, CV | Legitimate interest | Commercial interest | As long as necessary for this purpose |
Marketing
| Purpose | Data | Legal Basis | Involved Interest | Retention Period |
|---|---|---|---|---|
| Direct marketing | Name, Address, Email address, Phone number, Click behavior, Browsing behavior, Interest in a product | Legitimate interest | Commercial interest | As long as necessary for this purpose |
| Retargeting | Name, Address, Email address, Phone number, Click behavior, Browsing behavior, Interest in a product | Legitimate interest | Commercial interest | As long as necessary for this purpose |
Website
| Purpose | Data | Legal Basis | Involved Interest | Retention Period |
|---|---|---|---|---|
| Website analytics (Google) | Browsing behavior, Location | Legitimate interest | Commercial interest | As long as necessary for this purpose |
| Market research | Browsing behavior, Email address | Legitimate interest | Commercial interest | As long as necessary for this purpose |
How does SharpMinds obtain your personal data?
SharpMinds possesses data about you because you have provided it to us.
What are your rights?
Under the European General Data Protection Regulation, you have several rights regarding your data and its processing:
| Access | You can always view and, if necessary, modify your (personal) data in your account. If you want to see the personal data that SharpMinds has stored about you, you can submit an access request. |
| Modification | If you wish to change personal data following an access request that you cannot modify in your account, you can submit a request to SharpMinds. |
| Restriction of processing | Under certain conditions, you have the right to request SharpMinds to restrict the processing of your personal data. |
| Right to object | If processing is based on SharpMinds’ or a third party’s ‘legitimate interest,’ you have the right to object to this processing. |
| Data portability | You have the right to obtain your personal data from SharpMinds in a structured and commonly used format. |
| Withdrawal of consent | In all cases where your consent is the basis for data processing, you have the right to withdraw your consent. |
Response from SharpMinds
A request can be sent to ictmanagers@sharpminds.com. SharpMinds will fulfill your request as soon as possible.
Recipients of personal data
The data may be shared with: Processors acting on our behalf, or Third parties due to a legal obligation.
Can this Privacy Statement be changed?
This Privacy Statement may be updated. We advise you to review it regularly for any changes.
Where can you go with complaints and questions?
For questions or complaints, you can send an email to ictmanagers@sharpminds.com.
Amersfoort, March 17, 2025.